THE OPPORTUNITY
Joffrey Ballet School is currently seeking a Program Administrator to support the Jazz & Contemporary and Ballet divisions of our year-round Trainee Program. A successful candidate will be a team player who can administratively assist with day-to-day program operations and is dedicated to the success of our renowned dance programs. This role requires a creative and organized individual who thrives in a fast-paced environment.
RESPONSIBILITIES
General / Administrative:
Provide administrative support to the Trainee Programs and respective summer intensives, acting as a liaison between the Program Managers, staff, faculty, and students.
Maintain accurate attendance records for classes, rehearsals, and performances, and assist students with attendance-related matters.
Communicate with students via BAND, and post announcements, reminders, and program updates.
Maintain departmental calendars including meetings and daily priorities.
Organize and update student office hours in Calendly and arrange meetings as needed.
Schedule one-on-one student conferences with the Artistic Directors for Trainee evaluations.
Create, update, and monitor the student log throughout each semester.
Communicate with the Health & Wellness Department to provide updates as directed and monitor communication on Slack.
Secure substitutes for Faculty as directed.
Prepare and distribute Faculty schedules and related materials for year-round and summer programming.
Open/close the studios and assist with building preparation as needed.
Assist with department errands and procurement of supplies.
Demonstrate commitment to the school’s mission of fostering a safe and inclusive learning environment for all students.
Workshops:
Assist with set-up/strike, registration, and coordination of workshops, reporting issues to Program Managers as necessary.
Coordinate studio availability for Student Choreography Workshop (SCW) rehearsals.
Facilitate rental arrangements with venues to secure spaces for events as directed.
Mainstage Performances:
Update Monday.com boards with confirmed details for performances, events, workshops, and guest classes.
Compile cast lists and program information for the Marketing Department and help proofread the bill and other marketing assets.
Reconcile receipts and submit reimbursements as needed for costumes and props.
Supervise students onsite at the theater during tech/dress/performances alongside the Program Manager and Artistic Director.
Assist with venue load-in/out.
QUALIFICATIONS
Bachelor’s degree or minor in Arts Administration, or equivalent experience.
Action-oriented with strong organizational skills and attention to detail.
Ability to work independently and collaboratively, prioritizing tasks effectively.
Commitment to continuous learning and growth, open to constructive feedback, and capacity for self-reflection.
Knowledge and passion for arts and entertainment, preferably in dance.
Excellent interpersonal skills, humility, and a sense of humor.
Discretion and ability to handle confidential matters.
Proficiency with MacOS, Google Suite, Microsoft Excel, and Microsoft Word.
Availability to work full-time at our offices in New York City.
Weekday, evening, and weekend work required in accordance with the Trainee Program’s performances and events calendar.
BENEFITS AND COMPENSATION
This is an exempt position offering a salary of $35,568 – $41,600, with 401(k) benefits, paid Holiday, Vacation, and Sick time off..
We encourage and welcome applications from individuals from diverse backgrounds, including those underrepresented in the performing arts and the dance industry, inclusive of race, ethnicity, class, gender identity or expression, disability status, and sexual orientation.
ABOUT JOFFREY BALLET SCHOOL
Founded in 1953 by Robert Joffrey and Gerald Arpino, the Joffrey Ballet School is a premier institution dedicated to shaping passionate dance students into versatile, inclusive, and adaptable professional artists. With a legacy spanning over six decades, our institution remains at the forefront of American dance education, producing graduates who excel in commercial dance and major ballet and contemporary dance companies worldwide. From intensive pre-professional training to after-school programs and dynamic summer intensives, we offer a comprehensive range of opportunities for enthusiasts and aspiring professionals alike.
